Society for Psi Research and Education

Board Member Designation and Responsibilities

August, 2009

The term for which a Board member must agree to serve will be at least one year. Board members must attend at least five of the nine regular Board meetings from Sept. through May. If a Board member is unable to attend a meeting, they must let another Board member know a week ahead of the meeting in the interest of maintaining a quorum for each meeting.

1. President: the president of the SPRE Board will govern internal matters of the organization, presiding over regularly scheduled monthly meetings and coordinate the activities of the vice-president, secretary, treasurer and project coordinators.

2. Vice president: the vice president will govern external affairs of SPRE, namely he or she will coordinate the activities of the publicity chair, program chair and sponsorship chair, as well as oversee the website with the assistance of the publicity and program chairs. The vice president will preside at Board meetings in the absence of the president. The vice president will reserve the venues for monthly SPRE meetings for each calendar year or designate someone to do it.

3. Secretary: the secretary will record the minutes of the Board meetings, type and maintain a file of the minutes and email the previous meeting’s minutes to the Board for approval via email reply. The secretary will carry out the duties of the vice-president in his or her absence.

4. Treasurer: the treasurer will prepare written reports of SPRE income and expenditures, and maintain banking records and files.

5. Email coordinator: the email coordinator will send SPRE email announcements as well as announcements from other organization such as New Thought Forum, SPRE corporate sponsor’s programs and other like-minded organizations whose programs would be of interest to SPRE members.

6. Publicity chair: the publicity chair, in association with the vice-president, will plan and implement public relations programs, including news releases, bulletins, flyers and posters. He or she will place stories, calendar items and advertising on a timely basis and post SPRE announcements on local and regional websites.

7. Program chair: The Program Chair will prepare a program of speakers for each meeting of the year, with the President’s approval. The chair will obtain photos, bios, website addresses and other publicity materials from the speaker and forward to the Publicity Chair. The chair will also request that the speaker link the SPRE website to his/her website, and communicate with the Webmaster to make sure SPRE reciprocates. The Program Chair will determine the speaker’s staging needs, communicate them to the Staging Chair, and coordinate with the Staging Chair to make sure everything is set up appropriately for the speaker. The Program Chair will also relay information on speaker workshops to the Publicity Chair and Webmaster. 

8. Staging coordinator: the staging coordinator will provide the equipment requested by speakers and arrange it as requested. He/she will request the podium, lavaliere mike, carafe of water/glass, as well as supervising room set-up. The staging coordinator reports to the program chair. (Note: Dona Bosse left a complete description of the tasks).

9. Web Mistress: the web mistress will maintain the www.spre.org website, updating it with upcoming speaker information as appropriate and timely, thereby providing a regional resource for learning about SPRE speakers and special events. The web mistress, publicity and program chairs will work cooperatively to provide and update materials for the website. Additional announcements or those from other organizations can be posted on the SPRE website at the discretion of the Board.

10. Sponsorship Chair: the sponsorship chair is responsible for making contacts with potential corporate sponsors. All incoming payments will be given to the treasurer, along with a list of the names and the amount paid. Sponsorship fees will be determined by the Board.

11. Past president: this position provides advice and counsel to the current president, if

requested, as well as participating in the operations of the Board and acting as a liaison to IANS. The past president also can cite historic events and practices of the Board for the benefit of new Board members.